Agenda and minutes

The Chairman, Councillor Derek Brown welcomed everyone to the meeting of the Salisbury Area Board and invited the members of the Board to introduce themselves.

Apologies for absence had been received from:

·       Cllr Mary Douglas

To confirm the minutes of the meeting held on 27^th September 2018.

Decision

The minutes of the meeting held on Thursday 27 September 2018 were agreed as a correct record and signed by the Chairman.

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

Future themed meetings:

·       January – Air Quality

·       March - Housing

The Chairman made the following announcements:

·       Future Themed meetings – The January Area Board meeting would focus on Air Quality and the March meeting would focus on Housing.

·       Crime and community safety event 19^th November – Atiqul Hoque

·       11^th Nov – war memorial 11am annual remembrance service – 100yr anniversary of the end of the WW1

·       15^th Nov – Christmas Light switch on with a celebrity.

To note written papers attached to the agenda:

a.     Healthwatch Wiltshire

b.     Wiltshire Council

The Board noted the following written papers attached to the agenda:

·       Healthwatch Wiltshire

·       Wiltshire Council Information Items – Balloon & Lantern Release, and Looking to the Future.

·       Military/Civilian Integration consultation and discussions – circulated at the meeting for people to take away.

To receive an update on the Salisbury Recovery from Cabinet Member Cllr Pauline Church.

Cabinet Member for Economic Development and Salisbury Recovery, Cllr Pauline Church gave an update on the recovery to date.

Some of the key points included:

• Footfall gap had started to close

•        £1,550,004 From Wiltshire Council Reserves

•        £3,285,487 Awarded to Wiltshire Council from Central Government

•        £500,000 Awarded to Visit Wiltshire from Central Government

•        Total: £5,335,491

712 businesses in Salisbury had been contacted and offered advice and 79 in Amesbury (including those accessing drop-in support at Salisbury Enterprise Centre and Amesbury Library).

Across the three grant streams, 114 individual businesses had been supported and an estimated 304 jobs had been safeguarded.

Alongside the £1,014,629 already allocated to business support and events there were significant further requests for business support under consideration; £192,000 of short term projects and event requests were under consideration; and up to £287,000 of medium-term recovery projects were being considered. This would account for remaining funding of the £927,000 allocated by government if all were agreed.

Parking (£1.5m including £1m from WC) and Tourism (£500k) Funding

Response costs

£220,000 awarded following first incident

£997,000 awarded following second incident

Total £1,217,000

The full amount had been spent/committed on costs such as temporary barriers, security, rehousing displaced residents, remediation of sites, staff backfill and overtime and a long-term recovery team. 

Aside from the allocation of Wiltshire Council funding of £1,102,417 towards car parking and park and ride, other costs drawing on Wiltshire Council reserves (spent and committed) include:

·       £137,000 for reinstatement of Bourne Hill and temporary work at Five Rivers.

·       £100,000 for National Armed Forces Day.

·       £100,000 for tourism.

·       £10,000 on business support (advice).

·       £10,000 on events.

·       £100,000 staff backfill.

Altogether £1,550,000 had been committed from limited reserves towards South Wiltshire’s recovery.

South Wiltshire – Moving forward

•        Zizzis reopened this week

•        The Mill re-vamp underway

•        Salisbury Christmas Light switch on – 15 November 2018

•        National Armed Forces Day local and national launch – 16 November 2018

•        Salisbury Christmas Market and Ice Rink opening – 29 November 2018 - 6 January 2019 – early bird tickets available now!

•         

Long Term Economic Recovery plan and initiatives:

•        Transport improvements

•        Tourism campaign working with Visit England

•        Cathedral Masterplan

•        Salisbury Museum

•        Redevelopment of college campus

•        Royal Artillery Museum to be built in the Larkhill area

•        Maltings Planning app to go in towards the end of this year.

Strategic recovery and response Board – Cllr Church was Leading politically with Leader of the Council Cllr Jane Scott, to bring in some additional stakeholders.

Wiltshire Council’s Salisbury Area Board is hosting a public debate on the topic of plastic waste and how we can all help locally to reduce it.  Wiltshire Council is adapting its recycling strategy to help with this.  Join in discussions on what more we can all do in Salisbury to recycle and make better decisions as consumers.

The Board welcomed Tracy Carter Director for Waste & Environment, and Vicki Harris, Interim Principal Waste Services Officer, who gave a presentation. The main points were:

The Council was in the process of developing a household waste management strategy, working towards zero tolerance to waste.

·       DEFRA has a 25 Year Environment Plan – achievement date 2042

·       Commitment to phase out avoidable plastic waste where technically, environmentally and economically practicable.

·       The plan sets out over thirty action points:

o   Half related to tackling plastic waste

o   Three related to tackling waste food.

o   Two related to reducing the amount impact of litter.

o   Seven action points on recycling.

 The following priorities were identified within the strategy document:

•        Waste prevention

•        Repair and reuse

•        Recycling and composting

•        Energy from waste

•        Litter and fly tipping 

Priority 1 – Waste Preventon

•        The council would work with national, regional and local partners to provide advice and information to encourage residents to reduce the amount of household waste they create.

•        Actions included working with Area Boards, town and parish councils and their communities to reduce waste created at home.

•        Engagement with government organisations in the development of initiatives to reduce the amount of plastic waste produced.

Priority 2 – Reuse and Repair

•        The council would work with local reuse organisations and contractors to increase the opportunity for items to be repaired and reused.

•        We will work with town and parish councils to run community events such as repair cafes and swap shops.

•        We will work with providers to separate reusable waste at household recycling centres.

Priority 3 – Recycling and Composting

•        The council would continue to ensure that cost effective and efficient recycling services were provided so that residents were able to recycle a range of materials as easily as possible.

•        Actions include collecting

•        plastic pots, tubs and trays

•        drink and food cartons

From 30 July along with the usual plastic bottles and cardboard in the blue lidded bins.

What happens to plastics once collected?

•        Plastic bottles, pots, tubs and trays, cardboard, drink and food cartons, shredded paper and brown paper collected in blue bins is taken to a Materials Recycling Facility (MRF) based in Calne.

•        Plastic bottles and cardboard are mechanically separated from each other and contaminants removed.

•        The plastics and cartons are then further optically sorted into polymer types.

•        The materials are then baled and are sent to the relevant re-processors.

The Chairman highlighted a project to bring a water fountain into the square in Salisbury for people to refill their own containers rather than having to buy plastic bottles. This initiative saw the first installation of a water fountain around a month ago. Since then SCC had been contacted by a further two companies who wished to provide a further two fountains.

The initiative was hoping to produce a Salisbury drinking bottle for a small cost, to be used and refilled. Aimed at local residents  ...  view the full minutes text for item 40.

To receive an update from the LYN and to consider any recommendations for youth funding projects as detailed in the attached report.

The Board noted the LYN report attached to the agenda. Cllr Ricky Rogers gave an overview of the grants for consideration.

Question:  Had the board previously awarded funding to the anybody can cook project? Answer: Yes, this Board had previously awarded them £5,000, earlier in the year, for a different project.

Anybody Can Cook - I was contacted by the Foyer, and asked to set up a series of cooking lessons for their residents. The project is for six sessions for anyone that wants to attend. Then further sessions for those individuals that wished to take catering up as a career path.

Decision

The Any Body Can Cook Community Interest Company was awarded £1,672.44 towards the project at the Foyer.

Gym Project - This project had been running successfully for 2 years. It was aimed at 15 – 21 year olds, that face a lot of barriers. We have had 14 young people attend the gym scheme this year.

Decision

Wiltshire Council was awarded £4,800 towards the Salisbury Club 1 Gym Membership Project.

To note the written updates attached to the agenda and to receive any verbal updates from representatives present.

a)    Salisbury City Council (SCC)

b)    Police

c)     Fire

d)    Laverstock and Ford Parish Council

e)    Salisbury BID

f)      Community Engagement Manager

Note: Speakers are reminded that they each have a 3 minutes slot, unless they have previously discussed alternative arrangements with the Chairman.

The Board noted the written Partner updates attached to the agenda. In addition, the following verbal updates were received:

Salisbury City Council – Cllr Matthew Dean

This weekend we will hold the Remembrance Day commemorations outside the Guild Hall.

Police – John Hutchings

We are supporting Movember at the moment to raise money for charity. Many of our Neighbourhood team are trying to grow our facial hair to raise money for cancer research.

A written update circulated at the meeting, some of the point highlighted were that the Police had now moved back in to Bourne Hill. Pulse Patrols would be continuing.

We have been 100% successful in the delivery of a police presence at any event or meeting we have been asked to attend.

Questions:

·       Cllr Dean - We had a presentation in the spring about your trial of a combined post with the Fire Service, what has happened to that? Answer: Yes, this was a trial with two officers that happen to be retained Fire Officers as well as their PSCO roles. The reality is that the support they have offered the Fire service, had not impacted on his day duties with us at the moment.

·       Are you at 100% cover with PCSO’s? Answer: No we still have vacant Posts, however we have just had a recruitment campaign.

·       Cllr Walsh - SCC had spent a lot of money on beefing up the security side of the city should we continue? Answer: We work in partnership with them, and there was some success at the beginning, however as time has moved on their lack of powers has thwarted their success. It is an intelligence based partnership.

Community Engagement Manager – Karen Linaker

Salisbury had big plans for national Armed Forces Day, which would include a series of events at end of June 2019.

The first defibrillator funded by the Area Boar had been installed this week.

The Men’s Shed initiative was developing and had attracted the attention of Turning Point.

Important Area Board dates - 

•        13^th November, 5.30pm – Child Wellbeing Group meeting at Five Rivers

•        16^th November, 12pm - Salisbury Interfaith Week event at Café Diwali

•        19^th November, 3.30pm – Crime & Community Safety Event – Guild Hall

•        3^rd December, 4pm – Health & Wellbeing Group meeting, City Hall

•        13^th December – deadline dates for grants to next area board meeting

•        24^th January, 6.30pm – Next Area Board meeting, City Hall

To consider the minutes from the last meeting of the Community Area Transport Group, and the recommendations arising from that meeting, as detailed in the report.  

The Board considered the notes and recommendations of the last CATG meeting, and the Salisbury Area Maintenance Works for 2018/2019, as attached to the agenda.

Cllr Sven Hocking noted that the bus shelter replacement work has been held up due to a problem with the supplier.

The Street name plate initiative was moving forward. There had been three wards where repainting had been undertaken by a local tradesman hired by the Board.

CATG had been looking at a scheme to put a footpath in Harnham but this had escalated to be a £170k scheme, so for now it had been put on hold.

Cllr Rogers thanked the CATG for supporting the scheme to install a hand rail in Bemerton Heath. This simple addition has had such a big benefit to those people using the path.

Cllr Dalton noted in relation to issue 6588 for double yellow lines at the bottom of Hollows Close in Harnham, that the bus stop and the other side was used by residents to park. The layby was used as an unofficial school drop off point. Currently, you still can get a ticket if you park there. He had spoken to the Highways engineer, and he had agreed that when the lines fade, they would  then painted inside, so the £2,160 would be better spent on something else.

Decision

The Salisbury Area Board approved the recommendations as set out by the CATG at its meeting on 9 October 2018.

Decision

The Salisbury Area Board noted the schedule of maintenance works for 2018/19 as detailed in the agenda.

To consider applications for funding from the Community Area Grants Scheme, as detailed in the attached report.

The Board considered the application for funding from the Community Area Grants Scheme for 2018/19, as detailed in the report attached to the agenda.

Food Cycle, Salisbury hub

The CEM informed the Board that the applicant was not in attendance.

Cllr Hocking noted that he had wished to ask the applicant some questions on the project before he could consider awarding funding. He suggested that the application be deferred until the next meeting to enable the applicant to attend.

Cllr Dean also noted that the applicant was currently only in the building on a temporary basis, and that they would need to discuss with SCC the prospect of them staying there long term, ahead of the Board considering the project.

Karen noted that the applicant was planning to start work there in November.

Decision

The application from Foodcycle Salisbury Hub was deferred until a future meeting to enable someone to attend to answer questions and support the application.

Reason – The application met the Community Area Grants Criteria 2018/19.

To consider the Councillor Led Initiative to support the Hand on Heart Defibrillator Project, put forward by Cllr Rogers, as detailed in the report attached to the agenda.

The Board considered a Councillor Led Initiative to provide funding to a project which aimed to purchase five defibrillators for dual school and community use.

The Board was asked to allocate £5,000 towards this project. The Initiative was backed by Cllr Ricky Rogers, who spoke in support, stating that this initial request for five units was just a start. It was hoped that in the years to come more buildings could be included in the scheme.

Decision

The Salisbury Area Board allocated £5,000 towards the Councillor Led Initiative – Schools Community Defib Project.

The date of the next meeting is Thursday 24^th January 2019, 7pm at City Hall, Salisbury.

The Chairman thanked everyone for attending and noted that the next meeting of the Salisbury Area Board would be held on Thursday 24 January 2019.