Agenda and minutes

The Chairman Councillor George Jeans welcomed everyone to the meeting of the South West Wiltshire Area Board, and introduced Tracy Carter, Associate Director for Waste and Environment, who was in attendance for item 8.

Apologies for absence were received from:

·       Cllr Jose Green – Board Member

·       Robin Townsend – Associate Director assigned to the Board

·       Inspector Alan Webb - Police

·       Berwick St John PC – Kevin Meade, Robert Carter, Angela Bridges, Gordon Marks

·       Burcombe PC – Nigel Lefroy

·       Fovant PC – Robert Nunn, Andy Harvard

To receive any declarations of disclosable interests or dispensations granted by the Standards Committee.

There were none.

To confirm as a correct record and sign the minutes of the previous meeting held on Wednesday 4 June 2014.

The minutes of the previous meeting held on Wednesday 4 June 2014, were agreed as a correct record and signed by the Chairman.

The Board will discuss any matters arising from the minutes of the last meeting.

There were none.

To receive any announcements from the Chairman.

First World War Commemoration Event

The Chairman informed people of a county-wide First World War Commemoration Event on Wednesday, 30 July at 10am at Tidworth Military Cemetery. This event would be for communities across the county to come together to mark and commemorate the sacrifice made by 10,000 soldiers from Wiltshire during the First World War.

October Meeting

This would focus on health, and would include a health fair for people to attend.  The venue and format for this event was still in the planning stage and would be circulated in due course.  The event would also include the launch of the ‘Before I forget’ campaign; a county wide initiative to support communities to become dementia aware.

Funding

The CATG budget allocated to the board for 2014/15 was £17,079.  Taking into account an under spend from 2013/14 and funding committed to ongoing projects, there was currently a budget of £27,405 remaining for 2014/15.

Following the reduction in funding for Community Area Grants across all 18 Boards, the SWWAB challenged the reduction imposed on its allocation.  The SWWAB had now secured a better settlement than was previously awarded.

Salt Orders 

Parish and Town Councils were advised to start thinking about ordering the 1 ton bags of salt ready for the winter.

To note the information on current consultations as detailed in the paper attached to the agenda.

To take part and for further information, visit the consultation portal: http://consult.wiltshire.gov.uk/portal

The Board noted the information on current consultations as detailed in the paper attached to the agenda.

The Chairman noted that a written copy of the waste consultation was also available in the Wiltshire Magazine.

To take part and for further information, visit the consultation portal: http://consult.wiltshire.gov.uk/portal

The Board will receive a presentation on waste and recycling in South West Wiltshire, including an update on kerbside recycling and mini recycling sites in the area, followed by an opportunity to ask questions.

Officer: Tracy Carter, Associate Director for Waste & Environment

The Board received a presentation on waste and recycling in South West Wiltshire, and an update on kerbside recycling and mini recycling sites in the area, from Tracy Carter, Associate Director for Waste and Environment.

·       Since 2013/14, street sweepings had improved.

·       In 2012/13 the level of recycling achieved was 46.9%. In 2013/14, amount was 44.1%, however this was due to a change in the way that recycling could be recorded.

·       In Mere, Tisbury and Wilton, side waste was no longer collected.

·       The collection vehicle used to have to go and unload in Amesbury, so a second vehicle and driver would take the crew on to complete the rest of the round. Now that side waste was not being collected, the second vehicle and driver was not required, which brought a saving.

·       Following the removal of several of the smaller mini recycling sites, 14 strategic mini recycling sites would remain around the county, including one at Salisbury Street in Mere and one at Nadder Close car park in Tisbury.

A Garden Waste Collection Service consultation was underway, the options being considered were:

Proposal 1 - a three month suspension of the garden waste service with no collections taking place in December, January and February 

Proposal 2 - a five month suspension of the garden waste service with no collections taking place in November, December, January, February and March 

Proposal 3 - to introduce a chargeable kerbside garden waste collection service for those who opt to pay for this 

Consultation web page: http://www.wiltshire.gov.uk/council/consultations.htm

The findings of the consultation would be presented to Cabinet in January 2015, with a decision being implemented in early autumn 2015.

Comments and questions were then taken, these included:

·       Where do people take their side waste and would this produce an increase in fly tipping? Answer: There had not been any issues in other parts of the county where side waste was no longer collected, so an increase in fly tipping was not anticipated for the South West. Members of the team would be happy to visit any resident having difficulties in reducing their waste to discuss options.

·       Could you give us assurance that the council would not be going over to a three weekly waste collection service? Answer: There were no proposals to introduce a three weekly collection service, it was not on the cards at the moment.

·       Would there be a chance of introducing a kitchen waste collection service and the facility to recycle Tetra pak cartons? Answer: There were no proposals to introduce a separate collection for food waste. Subsidised food waste compactors were available to purchase through the council. We do not have the capacity to take Tetra pak at present; however the contract was due for renewal. Contractors had been asked to provide costings to collect these along with small electrical products and batteries. If council decided to take a contract to collect these, it could be implemented from 2017.

·       There used to be a charge for a collection  ...  view the full minutes text for item 8.

To receive any verbal updates from Partners and Community Groups present, including:

• Police – Neighbourhood Teams

• Fire & Rescue

To note the following written updates attached to the agenda:

a) Police

b) Wiltshire Council Items for Information

Police Neighbourhood Teams

Inspector Dave Minty gave an update to the Board.

PC Pete Jung had won the PCC’s Community Champion of the Year 2014

Award. Sergeant Dave Lennane had now been replaced by PS Dave Whitby, an experienced sergeant in community affairs. Performance figures were doing well.

Inspector Minty had spoken with the speedwatch trainers to see whether they could come out into the community to provide training, however this would not be possible at present, as it was more cost effective to get larger groups of volunteers together in Devizes than to travel to smaller groups across the county. The next training course to take place in Devizes had 40 volunteers booked on to it from 17 different parishes.

The annual steam fair was coming up, although crime figures did not tend to spike at this time, it was understood that people may have concerns, anyone wishing to discuss it further could contact their NPT.

Comments and questions were then received, these included:

·       Phil Matthews, Chairman of Wilton Town Council commented on the sad loss of PS Dave Lennane from the area. On behalf of Wilton TC he had written to the Chief Constable to ask him to reconsider the decision to move PS Lennane, but had not had a reply. Answer: Inspector Minty agreed to chase a reply on this.

·       Cllr Edge gave thanks to Inspector Minty for the way in which he had communicated with the councillors recently regarding recent events.

Fire & Rescue

On 12 June 2014, the Wiltshire Fire Authority met and appointed a new Chairman, who took the decision to postpone the running period of the consultation on the Future of the Fire Service. The Consultation would now run from 21 July for 13 weeks.

The three options which would be considered were:

1.     Wiltshire & Swindon Fire Authority to stay independent and increase collaboration with Wiltshire Council & Swindon Borough Council.

2.     Wiltshire & Swindon Fire Authority to stay independent and increase collaboration with Dorset Fire Authority while also collaborating with Wiltshire Council & Swindon Borough Council.

3.     Wiltshire & Swindon Fire Authority to merge with Dorset Fire Authority to create a single Combined Fire Authority while also collaborating with Wiltshire Council, Swindon Borough Council, Dorset County Council, Bournemouth Borough Council and the Borough of Poole.

Further information could be found online at  www.wiltsfire.gov.uk by following the consultation portal to the documentation.

There would be a public meeting in Wilton on 13 October 2014 during the afternoon at The Michael Herbert Hall, and two other meetings on 14^th October in Devizes and Chippenham.

Youth

Cllr Bridget Wayman gave an update to the Board. Council had decided that each Community Area would have a Community Youth Officer to enable youth work.

The South West Wiltshire Area Board did not want this and would rather have the funding to allocate to youth provision as they chose, than to have a Community Youth Worker. This was currently being debated.

Cllr Deane noted that the South West had  ...  view the full minutes text for item 9.

To note the update on Area Board Projects and Priorities for 2014/15, and the Rights of Way updates, as detailed in the attached report and appendices.

Due to a lack of time at the previous Area Board meeting on 4 June 2014, the Area Board carried out an online survey to rank the top 10 priorities in terms of importance and by the ability of the community to make most impact.  The online results are detailed in Appendix 2 of the report.

The Board is asked to consider adopting the priorities identified by the ‘What matters to you’ community event and works to facilitate local action to tackle those priorities, as detailed in the report attached to the agenda.

To Board noted the update on Area Board Projects and Priorities for 2014/15, and the Rights of Way updates, as detailed in the report and appendicies  attached to the agenda.

Due to a lack of time at the previous Area Board meeting on 4 June 2014, the Area Board had carried out an online survey to rank the top 10 priorities in terms of importance and by the ability of the community to make most impact.  The online results were detailed in Appendix 2 of the report.

The Board considered adopting the priorities identified by the ‘What matters to you’ community event and works to facilitate local action to tackle those priorities, as detailed in the report attached to the agenda.

Decision

The South West Wiltshire Area Board agreed:

·       To adopt the priorities identified by the ‘What matters to you’ community event and works to facilitate local action to tackle those priorities.

·       To consider earmarking funding to promote, initiate and support community-led action around the selected priorities.

·       To appoint a lead member to champion any priority (priorities) adopted.

·       That reports would be submitted to the Board on progress made to address the priorities to ensure that positive outcomes were delivered.

To receive an update from the Chairman of the Tisbury Campus Shadow Community Operations Board (SCOB).

Cllr Tony Deane

The Board received an update form the Chairman of the Tisbury Community Campus, Cllr Tony Deane.

·       Final designs would go to Strategic Planning for a decision on 30 July 2014.

·       The plan would be to then go to tender in autumn.

·       A ribbon cutting ceremony was planned for December 2015.

To receive an update from the Chairman of the group and to consider any recommendations and note the minutes form the last CATG meeting held on Monday 14 July 2014, which will be circulated at the meeting.

The Board noted the minutes from the last meeting of the CATG held on 14 July 2014, both papers were circulated at the meeting. The Board also considered the recommendation detailed in the report.

Decision:

The South West Wiltshire Area Board agreed to award £500 to the investigative works to establish viability of a drop kerb scheme, in Westfields, Zeals.

A copy of the papers circulated at the meeting are attached to the end of these minutes.

The Board members will consider six applications for funding from the Community Area Grants Scheme, as detailed in the papers attached to the agenda:

1.    Sedgehill Village Hall - £848 towards new light-weight tables.

2.    Chilmark Cricket Club – £3,284 towards equipment storage outbuilding/hut.

3.    Gymbuds – £5,000 towards gymnastic equipment.

4.    Tisbury History Society – £759 towards Tisbury and the Great War project.

5.    Our Time Project – £4,500 towards residency workshops for 65+.

6.    Wilton Town Council – £5,000 towards Christmas lights.

The Board considered six applications for funding from the Community Area Grants Scheme for 2014/15, as detailed in the papers attached to the agenda, plus one additional application as detailed on the late papers circulated at the meeting.

Applicants present were invited to speak in support of their projects. Following discussion the Board members voted on each application in turn.

Decision

Sedgehill Village Hall was awarded £848 towards new light-weight tables, with the condition that available stock from the recent Shurnhold clearance would first be explored to see if there was anything suitable.

Reason

The application met the Community Area Grant Criteria for 2014/15.

Decision

Chilmark Cricket Club was awarded £3,284 towards equipment storage outbuilding/hut.

Reason

The application met the Community Area Grant Criteria for 2014/15.

Decision

Gymbuds was awarded £5,000 towards gymnastic equipment.

Reason

The application met the Community Area Grant Criteria for 2014/15.

Decision

Tisbury History Society was awarded £759 towards Tisbury and the Great War project.

Reason

The application met the Community Area Grant Criteria for 2014/15.

Decision

Our Time Project was awarded £4,500 towards residency workshops for 65+.

Reason

The application met the Community Area Grant Criteria for 2014/15.

Decision

Wilton Town Council was awarded £5,000 towards Christmas lights.

Reason

The application met the Community Area Grant Criteria for 2014/15.

Decision

Zeals Youth Trust was awarded £3,750 towards the football ground flood lights, with the condition that the possibility of using R2 funding was explored first.

Reason

The application met the Community Area Grant Criteria for 2014/15.

A copy of the above application and report is attached to the minutes for information.

To note the table of current Issues on the system, as detailed in the attached report, and to consider the recommendation to close the issues as marked in green on the report.

The Board noted the table of current Issues on the online system, as detailed in the report attached to the agenda, and considered the recommendation to closed issues as marked.

Decision

The South West Wiltshire Area Board agreed to close issue number 3294 as detailed in the report.

The next meeting of the South West Wiltshire Area Board will be held on Wednesday 8 October 2014.