Agenda and minutes

Please note that for this meeting only the Chairman will be unable to receive verbal updates from partners due to the volume of business on the agenda. However, written updates will be received, and questions to partners will be permitted.

The Chairman welcomed everyone to the meeting of the Wootton Bassett & Cricklade Area Board and introduced the councillors and officers present.

Apologies for absence were received from Mike Leighfield and Susan Doyle of Royal Wootton Bassett Town Council and from Rev Thomas Woodhouse, Chairman of the Royal Wootton Bassett Shadow Community Operations Board.

To approve the minutes of the meeting held on Wednesday 25 January 2012.

Decision

The minutes of the meeting held on Wednesday 25 January 2012 were agreed a correct record and signed by the Chairman.

There were no declarations of interest.

To include the following:

      i.        Your Say on Local Waste & Recycling Sites

    ii.        Review of Polling Districts and Polling Places – Consultation

   iii.        Voices Project – a thank you

   iv.        Area Board meeting format – review

    v.        Cotswold Water Park Joint Committee

   vi.        2012 Events.

The Chairman referred to a number of announcements, full details of which were included within the agenda packs:

      i.        Your Say on Local Waste & Recycling Sites

The Council was consulting on proposed changes to household recycling centres and mini recycling sites. Further information and an online questionnaire could be completed by visiting www.wiltshire.gov.uk/consultations , or by calling 0300 456 0102. Comments should be submitted by Monday 28 May 2012.

    ii.        Review of Polling Districts and Polling Places

The Council was carrying out a review of Polling Districts and Polling Places. Further information and the survey form could be completed by visiting www.wiltshire.gov.uk/council/elections/electionsreviewpollingdistrictsplaces . The deadline for submissions was Friday 25 May 2012.

   iii.        Voices Project

The Chairman wished to record the Area Board’s thanks to Councillor Jacqui Lay for organising the Wiltshire Voices event on memory loss which was held on 2 March 2012. The event had been very successful and further feedback was available in Councillor Lay’s report under Task Group Updates.

   iv.        Area Board Meeting Format

The Area Board had been trialling a new format for its meetings and was now inviting comments and feedback on this. A full review of the format would take place at the Area Board meeting on Wednesday 30 May 2012, when the Area Board would decide how to proceed with future meetings. Comments could be sent to the Chairman or to the Democratic Services Officer.

    v.        Cotswold Water Park Joint Committee

Governance arrangements for the Cotswold Water Park had recently been reviewed by the principal local authorities with responsibility for the Water Park (Gloucestershire, Wiltshire, Cotswold District and Swindon Borough).

The Joint Committee on 16 March 2012 decided to recommend to the constituent local authorities that the Joint Committee be dissolved from 31 March 2012. New Governance arrangements would provide for the inclusion of Cotswold Water Park responsibilities within the portfolio of a cabinet member from each of the Local Authorities, a joint Officer Liaison Group and a new Parish Liaison Framework Panel.

To receive and note written reports from the following task groups (included with the agenda pack or to be distributed at the meeting) and make any necessary decisions:

      i.        Community Area Transport Group – the Area Board will be asked to approve the following:

C Class Road Speed Limit Review:

·         Selection of the C70 and C415 roads as priorities for inclusion in the Review of Class C Road Speed Limits

·         Selection of the C129 (first reserve) and C124 as reserve priorities – and automatic ongoing prioritisation.

Substantive Improvement Schemes

The Area Board will be asked to approve the selection of the following schemes for further investigation and potential funding from central sources:

·         Feasibility study on options for C16 (Stone Lane) – estimated cost £2k

·         Investigation of pedestrian crossing options for B40440 (Malmesbury Road, Cricklade) – estimated cost £500

·         Investigation of pedestrian crossing options for Willis Way (Purton) – estimated cost £500.

    ii.        Cricklade Shadow Community Operations Board

   iii.        Royal Wootton Bassett Shadow Community Operations Board

   iv.        Voices Project

    v.        2012 Events Working Group.

Updates were received as follows:

      i.        Community Area Transport Group (CATG)

A meeting of the CATG had taken place on Thursday 15 March 2012 and recommendations were made to the Area Board regarding the C Class Road Speed Limit Review.

Decision

The Area Board approved the following in respect of the C Class Road Speed Limit Review:

a.    Selection of the C70 and C145 roads as priorities for inclusion in the Review of C Class Road Speed Limits

b.    Selection of the C129 (first reserve) and C124 as reserve priorities – and automatic ongoing prioritisation.

The CATG also made recommendations to the Area Board regarding schemes for further investigation and potential funding from central sources.

Decision

The Area Board approved the following recommendations from the Community Area Transport Group:

a.    Feasibility study on options for C16 (Stone Lane) – estimated cost £2,000

b.    Investigation of pedestrian crossing options for B4040 (Malmesbury Road, Cricklade) – estimated cost £500

c.    Investigation of pedestrian crossing options for Willis Way (Purton) – estimated cost £500.

    ii.        Cricklade Shadow Community Operations Board (COB)

The Cricklade Shadow COB had undergone two rounds of consultation and reported the findings to the Area Board at previous meetings. The main findings from the second round of consultation found that 86% of respondents were in favour of a split-site campus.

The Shadow COB’s next phase of work would be to work with professionals to further research and develop the proposals.

Decision

The Area Board supported the proposals regarding the Cricklade Community Campus and recommended to the Councvil’s Cabinet to:

a.    Support a split-site community campus incorporating the existing Leisure Centre and a High Street location and that the Campus includes, as a minimum, all the services outlined.

b.    Develop this proposal so that it is delivered with minimal disruption to the existing services and facilities.

c.    Consider the proposal and business case in September 2012 as planned.

   iii.        Royal Wootton Bassett Shadow Community Operations Board

A report was distributed at the meeting which provided an update on the work of the Royal Wootton Bassett Shadow COB.

The Shadow COB, Wiltshire Council and the MOD were currently in talks regarding the potential to develop a joint funding proposal for the Campus. The MOD had requested time to consider funding options and wider priorities, and updates on the developments would be reported to the Area Board as soon as possible.

The Shadow COB was also continuing to work with partners and interested groups to understand their requirements for space in the Campus. Any group or organisation wishing to be involved should contact campusconsultation@wiltshire.gov.uk or 01225 718677.

   iv.        Voices Project

The first public meeting for the Area Board’s Voices Project had taken place on Friday 2 March 2012. The event, which was to engage with those residents in the community whose lives were affected with memory loss either as a carer or someone with memory loss, was a great success and had been attended by over 60 people.

More was to come in  ...  view the full minutes text for item 6.

a.    Community Area Grant Applications

To consider the following applications:

i.              Wootton Bassett Friends of Guiding - £2,916 requested to refurbish the Guide Hut.

ii.            Bath Spa University - £5,000 requested to develop an emotional resilience project in schools within the Royal Wootton Bassett & Cricklade Community Area.

iii.           Trustees of the Purton Millennium Hall (Purton Parish Council) - £664 requested for the purchase of additional tables and storage trolley for the Purton Millennium Hall.

iv.           Lyneham Village Hall Committee - £2,743 requested to provide block paving around the village hall.

v.            Lyneham & Bradenstoke Parish Council - £500 contribution requested towards an RAF memorial stone, bench seat and landscaping.

b.    Area Board Funding

The Area Board will be asked to decide how any remaining unspent grant funds at the financial year-end will be allocated.

c.    2012 Events Grant Applications

To consider the following applications:

                      i.        Christ Church Broad Town – Flower Festival and Scarecrow Trial. £250 Requested.

                    ii.        The High Bailiff of the Hundred and Borough of Cricklade – Cricklade Diamond Jubilee Celebrations. £960 Requested.

                   iii.        Sacred Heart Flower Group, Royal Wootton Bassett Flower Festival. £400 Requested.

                   iv.        SPLASH ‘Put the Boat Out’. £2,000 Requested.

                    v.        Diamond Jubilee Community Working Party (Royal Wootton Bassett) – Community Festival. £1,855 Requested.

                   vi.        Wootton Bassett Flower Club – Jubilee Flower Displays - £200 Requested.

                  vii.        Royal Wootton Bassett Methodist Church Flower Festival - £200 Requested.

                viii.        North Wilts Rural Crafts (Bodger White) Community Coppicing Start-up - £2,200 Requested.

a.    Community Area Grant Scheme

The Area Board considered the following applications to the Community Area Grant Scheme 2011/12:

       i.        Royal Wootton Bassett Friends of Guiding

The sum of £2,916 was requested to refurbish the Guide Hut.

Decision

The Area Board awarded the sum of £2,916 to Royal Wootton Bassett Friends of Guiding to assist with the upgrading of the hall lighting, replacement of a storage heater and the refurbishment of dated kitchen facilities.

Reason: The application did not meet the Community Area Grant Criteria fully, as it did not have full match funding. However, the Area Board felt that the application should be approved on the basis that the applicant was contributing £1,000 from its own reserves, which was a sizeable amount considering that the group’s total reserves were only £2,505.

      ii.        Bath Spa University

The sum of £5,000 was requested to develop an emotional resilience project in schools within the Royal Wootton Bassett & Cricklade Community Area.

Decision

The Area Board awarded the sum of £5,000 to Bath Spa University to support the emotional resilience project in local schools.

Reason: The application met the Community Area Grant Criteria 2011/12 and addressed priorities set out in the Royal Wootton Bassett & Cricklade Joint Strategic Assessment.

    iii.        Trustees of the Purton Millennium Hall (Purton Parish Council)

The sum of £664 was requested for the purchase of additional tables and a storage trolley for the Purton Millennium Hall.

Decision

The Area Board awarded the sum of £664 to Trustees of the Purton Millennium Hall (Purton Parish Council) for additional tables and a storage trolley.

Reason: The application met the Community Area Grant Criteria 2011/12 and demonstrated a link to the Community Plan in encouraging cultural and leisure activities in the area.

    iv.        Lyneham Village Hall Committee

The sum of £2,743 was requested to provide block paving around the village hall.

Decision

The Area Board awarded the sum of £2,743 to Lyneham Village Hall Committee for the provision of block paving around the village hall, subject to the confirmation of funding in the sum of £1,742 from Lyneham & Bradenstoke Parish Council.

Reason: The application met the Community Area Grant Criteria 2011/12 and demonstrated a link to the Community Plan.

      v.        Lyneham & Bradenstoke Parish Council

The sum of £500 was requested as a contribution towards an RAF memorial stone, bench seat and landscaping.

Decision

The Area Board awarded the sum of £500 to Lyneham & Bradenstoke Parish Council towards the cost of the RAF memorial stone, bench seat and landscaping.

Reason: The application met the Community Area Grant Criteria 2011/12 and would provide a lasting memorial to the contribution made to Wiltshire by the RAF and the deep support from the community during recent repatriations.

b.    Area Board Funding

Following the allocation of the above Community Area Grants, the Area Board was left with a remaining budget of £3,674. The Area Board considered how best to allocate these funds to achieve the best value for the community.

Decision

The Area Board agreed to allocate the remaining  ...  view the full minutes text for item 7.

For this meeting only, written reports will be received from the following partners – included within the agenda pack or to be distributed at the meeting (public questions on the reports will be accepted):

      i.        Wiltshire Police

    ii.        NHS Wiltshire

   iii.        Parish and Town Councils

   iv.        Community Area Young People’s Issues Group (CAYPIG)

    v.        Neighbourhood Planning Working Group

   vi.        Community-Led Planning Steering Groups

  vii.        Chambers of Commerce

viii.        Community Groups

   ix.        Wiltshire Fire and Rescue Service.

Updates from partners were received as follows:

      i.        Wiltshire Police

The written update was received and noted.

    ii.        NHS Wiltshire

The written updates were received and noted.

   iii.        Parish and Town Councils

The written updates from Cricklade Town Council, Royal Wootton Bassett Town Council and Purton Parish Council were received and noted.

   iv.        Community-Led Planning Steering Groups

The written update from Community First, distributed at the meeting and providing updates on the progress of the Community-Led Planning Steering Groups, was received and noted.

    v.        Wiltshire Fire and Rescue Service

The Wiltshire Fire and Rescue Service was currently in a phase of live consultation on its Integrated Risk Management Plan, which included proposed changes to the service. The consultation would run until 4 June and full details were available on the website at http://www.wiltsfire.gov.uk/ .

A 30-minute interval for refreshments and networking opportunities.

A 30 minute interval was held for refreshments and networking.

Maggie Rae, Director for Public Health, will give a presentation on the newly updated Joint Strategic Assessment (JSA) for the Royal Wootton Bassett & Cricklade area. 

This will include the key issues for the area and will look at how the Royal Wootton Bassett & Cricklade area compares to other areas. 

The presentation will be followed by two discussion groups based on the themes of the JSA document which can be found at:

http://www.intelligencenetwork.org.uk/local-area-profiles/

Maggie Rae, Director of Public Health, delivered a presentation on the newly updated Joint Strategic Assessment for the Royal Wootton Bassett & Cricklade Community Area.

The presentation included the key issues for the Community Area, and looked at how these compared to other Community Areas across Wiltshire.

The presentation was followed by two discussion groups based on eight themes of the Joint Strategic Assessment document. These themes were Community Safety, Health & Wellbeing, Economy, Jobs & Skills, Children & Young People, Environment, Arts, Culture & leisure, Transport and Housing.

The discussion groups were asked to explore the main issues within each theme and conclude at some suggestions for how the issues could be addressed. A representative from each theme group then reported the main conclusions back to the meeting.

The outcomes of the discussion groups would be collated and reported back to the Area Board at a future meeting. It would then be decided how to take the priorities forward for the Community Area.

The Chairman will invite any remaining questions from the floor.

The meeting is asked to note the future meeting dates and venues.

The Chairman thanked everyone for attending the meeting and for participating in the Moving Forward session.

The next meeting of the Wootton Bassett & Cricklade Area Board would be held on Wednesday 30 May 2012, 6pm at St Bartholomew’s School in Royal Wootton Bassett.